How to Get Email Notifications for Posts Pending Review in WordPress?


Do you want to get email notifications for posts pending review in WordPress?

WordPress is not always owned by a single person. It consists of multiple authors and managing them is not as easy as filling cups with teas. However, email notification for pending post review can be very handy in the case of the multi-author blog.

Continue reading this tutorial to learn the easiest method to get an email notification for posts pending review in WordPress.

Why Get Email Notification for Posts Pending Review in WordPress

Initially, when you start your blog, it’s you alone to monitor the website. You will go through all the posts, proofread and finally publish them. Slowly when the blogs grow, authors are increased the task will get more difficult cause you need to go through all the posts written by the other authors too. 

The flow of the content is a must for the good ranking of the post. This might be a problem for the owner to make time and review all the posts and go through the contents. Fortunately, there are several ways to tackle this problem. Email notification of the pending posts can be a blessing for you to run your website smoothly. 

Out of many other plugins, we will be using PublishPress. It is known as the best multi-author blog plugin. The work of this plugin is to send email notifications depending upon the status of the posts.

Steps to Get Email Notification for Posts Pending Review in WordPress

All you need to do is follow the steps mentioned below:

Firstly, install and activate the plugin PublishPress.

Secondly, you will see a new menu item in your WordPress admin menu. Navigate to PublishPress >> Notification.

On this page, you will already see the list of the default notifications that send emails to the site administrator. Click on the “Add New” button to create a new custom notification and type “Posts Pending Review” in the title portion.

Now, it’s your turn to set the workflow of the plugin. The configuration allows you to select when to send the notifications, who to notify, and types of content for notification. Our motive is to notify when the status of the post is changed to “Pending review“. 

Therefore, check the box beside the “When the content is moved to a new status” checkbox. Additionally, select “Pending review” from the drop-down menu.

Now, it’s time to choose the type of content. For this, check the box beside “Post type” and then select “Posts” from the dropdown menu. 

Note: This basically depends upon which type of content you wish to get notifications from. You can either choose posts or pages or even select all as well.

Next, you need to select the person for notifying the emails. If the site has only one administrator then simply check the Site Administrator box. But, if you have many editors then the process is a little complicated.

 In this case, you need to check the box Roles checkbox and then Editor from the dropdown menu. 

Note: By default, WordPress sends emails to all the users editing the posts. However, you can change this system in the settings.

Composing the content of the Email

The plugin itself has added shortcodes in the help box, it will automatically fill the correct information in the post.

Nevertheless, here are some of the shortcodes for our email:

[psppno_post title] fills in the title of the post

[psppno_post display_name] adds the author of the post

[psppno_post permalink] fills in the permalink to the post

Initially, you need to copy and paste the line mentioned below in your Subject box

“[psppno_post title]” is ready for review

And then copy the text mentioned below into your Body text box.

This notification lets you know about the content “[psppno_post title]” if it is ready for review. The post was written by [psppno_post display_name].

The URL of the content is [psppno_post permalink]

Finally, click on the “Publish” button.

Hence, you will get email notifications for posts pending review in WordPress.

How to Check Deliverability of Emails

Most of the user suffers from email not arriving problem. This may take place due to many reasons. Luckily, you can rely on the plugin WP Mail SMTP. This plugin not only helps you to fix the email deliverability problem but also allows you to check if it is actually functioning. 

In addition to this, you can go through our tutorial “How to Send a Test Email From WordPress?” for more detailed information about using emails in WordPress.

Wrapping up

Lastly, we hope this tutorial was beneficial to you. Undoubtedly, there are many various methods to get email notifications. But we have mentioned the easiest and most effective way in this article. If you have any confusion please let us know in the comment section below.


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